Privacy Policy for Hoops for Health
Last Updated: August 18, 2026
At Hoops for Health, accessible at https://hoopsforhealth.org/, protecting the privacy of our visitors, participants, families, and community is important to us.
This Privacy Policy explains the types of information Hoops for Health ("Hoops for Health," "we," "us," or "our") may collect, how we use and protect that information, and the choices you may have regarding your information.
If you have questions or need additional information about this Privacy Policy, please contact us at [email protected].
1. Scope of This Privacy Policy
This Privacy Policy applies to information collected through the Hoops for Health website and, where applicable, information submitted through online registration forms, contact forms, program registrations, event registrations, and other online services operated by or on behalf of Hoops for Health.
Certain third-party platforms or service providers may have their own privacy policies governing information collected directly through their services.
2. Consent
By using our website or voluntarily providing information to us, you acknowledge the practices described in this Privacy Policy.
Where consent is required by applicable law, we will obtain appropriate consent before collecting or using personal information.
For minors, we may require consent or authorization from a parent or legal guardian where appropriate or required by law.
3. Information We May Collect
The information we collect depends on how you interact with Hoops for Health.
Information may include:
Name;
Email address;
Telephone number;
Mailing address;
Parent or guardian name and contact information;
Participant name and age or date of birth;
Program, league, camp, clinic, or event registration information;
Emergency contact information;
Payment and transaction information;
Communications you send to us;
Information submitted through forms, surveys, applications, or registrations;
Photographs, videos, or other media when appropriate permission has been obtained;
Website usage and technical information; and
Other information you voluntarily provide.
When we request personal information, we will seek to make the purpose of the request reasonably clear.
4. Program and Participant Information
Because Hoops for Health may provide basketball, fitness, wellness, educational, and community programs, we may collect information necessary to register and administer participants.
Depending on the program, this information may include participant age, parent or guardian information, emergency contacts, eligibility information, attendance information, and other information reasonably necessary to operate the program safely and effectively.
If a program requires health-related, medical, allergy, accessibility, or emergency information, that information should be collected and handled only as reasonably necessary for participant safety, accommodation, or program administration.
5. How We Use Your Information
We may use information we collect to:
Provide, operate, and maintain our website;
Register participants for Hoops for Health programs and events;
Manage leagues, camps, clinics, tournaments, wellness programs, and other activities;
Communicate with participants, parents, guardians, volunteers, coaches, partners, and community members;
Respond to questions and requests;
Process registrations and payments;
Provide program schedules, updates, cancellations, and other important notices;
Maintain participant and program records;
Improve our website, programs, and Services;
Understand how visitors use our website;
Promote Hoops for Health programs and events when legally permitted;
Protect the safety and security of participants and our Services;
Detect, prevent, and address fraud or misuse;
Comply with applicable legal requirements; and
Carry out other purposes disclosed when information is collected.
6. Payment Information
If you register for a paid program, event, or service, payments may be processed through a third-party payment processor.
Hoops for Health may receive transaction-related information such as your name, amount paid, transaction status, and registration details.
Payment processors may collect payment card or financial information directly. Their collection and handling of that information is governed by their own privacy policies and terms.
7. Log Files and Website Information
Like many websites, Hoops for Health and its website service providers may automatically collect certain technical information when you visit our website.
This information may include:
Internet Protocol (IP) address;
Browser type;
Device type;
Internet service provider;
Date and time of access;
Referring and exit pages;
Pages viewed;
General website activity; and
Other technical information.
This information may be used to administer the website, analyze trends, improve website performance, understand visitor activity, and maintain security.
8. Cookies and Similar Technologies
Hoops for Health may use cookies and similar technologies to provide website functionality, remember preferences, understand website usage, and improve visitors' experiences.
Third-party services integrated into our website may also use cookies or similar technologies according to their own privacy policies.
You may be able to control or disable cookies through your browser settings. Disabling certain cookies may affect the functionality of some portions of the website.
9. Analytics and Third-Party Services
Hoops for Health may use third-party service providers for website hosting, analytics, registration, communications, payment processing, scheduling, or other operational purposes.
These providers may receive information necessary to perform services on our behalf.
Third-party services operate under their own privacy policies and terms. We encourage users to review the privacy policies of third-party websites and services they use.
10. How We Share Information
Hoops for Health does not sell personal information simply because you participate in our programs or use our website.
We may disclose information when reasonably necessary to:
Service providers performing functions on our behalf;
Payment processors;
Website hosting and technology providers;
Registration or program-management providers;
Coaches, staff, volunteers, or program administrators who reasonably need the information to perform their responsibilities;
Professional advisers when appropriate;
Government authorities or law enforcement when required by law;
Protect the rights, safety, or property of Hoops for Health, our participants, or others; or
Complete an organizational transaction where permitted by applicable law.
We expect service providers handling personal information on our behalf to use that information for appropriate business purposes and in accordance with applicable law.
11. Data Security
Hoops for Health takes reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
However, no website, electronic transmission, database, or storage system can be guaranteed to be completely secure.
Users should take reasonable precautions when submitting personal information online.
12. Data Retention
We may retain personal information for as long as reasonably necessary to:
Provide our programs and Services;
Maintain appropriate program and transaction records;
Meet legal, accounting, insurance, or reporting obligations;
Resolve disputes;
Protect participants and our organization; and
Enforce applicable agreements and policies.
Information that is no longer reasonably required may be deleted, anonymized, or securely disposed of in accordance with applicable requirements and our recordkeeping practices.
13. Children's Privacy
Protecting children's privacy is especially important to Hoops for Health.
Our programs may serve children and teenagers, but our website and online services are generally intended to be used by parents, guardians, and other adults when registration or personal information from a minor is involved.
We do not intend to knowingly collect personal information online directly from children under the age of 13 without appropriate parental or guardian involvement or consent where required by law.
Parents and guardians are encouraged to supervise their children's online activity and to complete registrations and forms on behalf of younger participants when appropriate.
If you believe a child under 13 has provided personal information directly to us online without appropriate parental or guardian authorization, please contact us at [email protected]. We will review the situation and take appropriate steps regarding the information.
14. Photos, Videos, and Media
Hoops for Health programs and events may involve photography, video recording, or other media.
Where required, Hoops for Health will seek appropriate consent or authorization before using identifiable images or recordings of participants for promotional, educational, social media, website, fundraising, or similar purposes.
Any separate photo or media release presented during registration or participation will govern the use authorized by that release.
15. Third-Party Privacy Policies
Our website may contain links to third-party websites or use third-party platforms.
Hoops for Health's Privacy Policy does not control how independent third parties collect or use information.
We encourage you to review the privacy policies of third-party services before providing them with personal information.
16. Your Privacy Choices and Rights
Depending on where you live and applicable law, you may have certain rights regarding your personal information.
These may include the right to:
Request access to personal information we maintain about you;
Request correction of inaccurate information;
Request deletion of certain personal information;
Withdraw consent where processing is based on consent;
Opt out of certain marketing communications; and
Exercise other privacy rights provided by applicable law.
To submit a privacy-related request, contact us at [email protected].
We may need to verify your identity before processing certain requests.
17. California Privacy Rights
Residents of California may have additional rights regarding their personal information under applicable California privacy laws.
Depending on whether those laws apply to Hoops for Health and the particular information involved, those rights may include requests to know, access, correct, or delete certain personal information and rights relating to certain disclosures, sales, or sharing of personal information.
Hoops for Health will respond to valid privacy requests as required by applicable law.
18. International Privacy Rights
Individuals located outside the United States may have additional rights under applicable privacy and data protection laws.
Where laws such as the European Union or United Kingdom General Data Protection Regulation apply, individuals may have rights concerning access, correction, deletion, restriction, objection, portability, and withdrawal of consent, subject to applicable exceptions and requirements.
To exercise applicable privacy rights, contact [email protected].
19. Email Communications
If you provide your email address, we may use it to send program information, registration confirmations, schedules, organizational updates, announcements, and other communications related to Hoops for Health.
Where required by law, promotional email communications will provide an appropriate method for opting out of future marketing messages.
You may still receive administrative or transactional communications related to programs for which you are registered.
20. Changes to This Privacy Policy
Hoops for Health may update this Privacy Policy periodically to reflect changes in our practices, technology, Services, or legal requirements.
When changes are made, we will update the "Last Updated" date at the top of this policy.
We encourage visitors to review this Privacy Policy periodically.
21. Contact Us
If you have questions about this Privacy Policy, believe information has been collected improperly, or would like to submit a privacy-related request, please contact:
Hoops for Health
3322 Lauren Fields Dr S.
Groveport, Ohio 43125
Important Notice: This Privacy Policy is intended to describe Hoops for Health's general privacy practices. Actual data-collection practices should match what is stated in this policy. If Hoops for Health uses third-party registration systems, payment processors, analytics services, email marketing platforms, advertising tools, or collects medical information about youth participants, those practices should be reviewed to ensure this policy accurately describes them.
